Spring Cleaning # 30

I have used the S drive before so I knew how to place and delete a file already. I currently have nothing on the S drive.

I organized some of the branch info on the P drive into folders ie. the computer class handouts, conduct letters.

I organized a few more files into folders on the Z drive. I am pretty organized already and keep fewer things than most other people. The oldest file I deleted was from 2005.

I will continue to monitor my files and will keep only what I need.

Email Exercise # 29

Activity one: I have had a personal Yahoo account for awhile. The few people who are not work related still occasionally will send me an email to my hcpl email. I have been sweetly asking them to switch over to my personal email and most have updated their address books to reflect that. I will continue to strive for a distinct division between personal and work related.

Activity two: In my webmail I had already created folders. For this activity I went through and deleted everything I thought could go and printed off a couple that I wanted to retain just in case. I am pretty good about keeping my email down to a bare minimum. For example I went from a high of 14% of my assigned capacity to 7% after this cleaning exercise.

I will usually keep the emails in by inbox which have an expiration date like people out of the office, report due dates, etc.

Activity three:I also updated my address book.

Spring Cleaning Exercise #28

Activity one and three: I read the GTD and found that I already do some of the things suggested. I am especially good about the 2 minute rule of do it, delegate it or defer it. I am fairly good at putting things into files both for myself and for my assistant branch librarian so she can find stuff when I am out. My problem with throwing away is it always seems like the minute I throw something away, we will get a request for stats or asked to go back a couple of years to demonstrate a trend. Otherwise I would be totally happy to purge my files on a regular basis. I find that work is where I have more control over organizing things and so I do. Home is kind of out of control because DH is an inveterate pack-rat.

Activity two: I already use the calendar attached to our webmail but I signed up for the calendar in Google. I am not sure I will remember to check it but I did put several appointments on it.